There are multiple places in the Handbook about Sponsors, but not a single place to look up all the pieces involved handling Sponsor matters at a WordCamp. Here is the cheatsheet.
- Rules for Sponsor swag and stuff ( and here ) Duplicate content.
- Recruit Sponsors
- Local Sponsorships
- Global Sponsorship Program – updated list of sponsors 2018
- Sponsor Application form
- Does every WordCamp come up with its own form?
- How is it customized and when is it published?
- What happens when the sponsor form is submitted?
- Where is the cc of the email going?
- Call for Sponsor post / Sponsor brochure
- Project Management / CRM for keeping track of sponsor relations
- Sponsor Vetting Checklist for GPL issues.
- (see also Representing WordPress to answer Q: Why?)
- GPL issue email example:
- Currently, the themes you are selling in the *** Marketplace are not using the GPL license. As stated in the WordCamp handbook, to be involved in any WordCamp event companies and individuals must be 100% compliant. (see also)
- *** has an option for authors to sell their items under a 100% GPL license.
- If you add this license to all your products on *** we can easily review your application again.
- Sponsor Agreement (How to create a Sponsor Agreement)
- Creating a Sponsor post
- Draft for Invoice,
- publish only when payment/agreement signed and assets are available
- Create Sponsor Invoice (also has an image of the invoice)
- Check on Status of Sponsor Payment
- How to add a Sponsors to the public WordCamp site (via shortcodes)
- Coupon Codes, free tickets and reduced tickets (according to sponsor benefits)
- Handle logistics – Assets for website and collateral, keeping track of process
- Email swipe files for different stages. (WCUS)
Parking lot:
- We might want to update the example budgets on this page
- Who is the Sponsorship Squad?
- Where is the WordPress Museum?
- Found this 11 page document: “Wrangling the Sponsors”
Request for comments
Being part of the Sponsor team of WCUS I have so much to learn. People smarter than me can fill in the blanks. Looking forward to your comments, oh wise WordCamp organizers and mentors🙂
- What is still missing from this list? Where did I miss a handbook page to link?
- Provided I haven’t overlooked handbook pages, do we need handbook pages for the line items without a link?
- Any thoughts on the parking lot items?
PS: I am aware, that I am setting myself up for being the one updating the handbook, after we review suggestions in the comments. And that’s ok.