WCEU 2020 will be held online and it will have the biggest Contributor Day done fully remote. This is challenging in many ways for everyone involved: organisers, team reps and teams, new contributors..
To help prevent some of foreseen problems, organisers offered a set of tasks for each team to be done in following days.
Here’s what we have to do:
- Update the Getting Started at a Contributor Day page in handbook (polyglots team made a good example)
- Schedule European timezones friendly office hours taking place in Slack between 25 May and 3 June, targeted to answer questions from new contributors and help them to set up tools. This is a good opportunity to test our mentorship program.
- Choose an experienced contributor(s) from the team to record a short video introduction about the team. These videos will replace the traditional live introductions given during opening remarks and also used in the Contributor Day Orientation tool. Detailed guides for making these videos will be shared in the coming weeks.
- Divide the tasks planned for the day between ‘good first tasks’ and ‘tasks for experienced contributors’. Make sure that every new contributor gets an easy task first. An example of how the Community Team does this: Call for ideas and plans for the day.
- Choose at least two experienced contributors to facilitate the work during the day, to help new contributors and to answer their questions quickly and happily.
- Plan an introductory session to help onboard new contributors to your team. The team-specific introductory sessions will take place after opening remarks. Another one for our mentorship program.
- Make a rough estimate of how many working groups your team needs during the day. Working groups are contributors working together with specific tasks or features, who will need a dedicated virtual table/space for discussion. This information is crucial for WCEU in planning platform usage and layout.
Leave your thoughts and suggestions in the comments and we will discuss these in the next meeting, on Monday 11th May.